EMERGENCY NUMBERS:
911
Pre-Race Volunteer Meetings:
For Body Markers/Timing/Transition Area/Swim Course Volunteers: 10:00am May 5th at the Patty Center Transition Area
For Bike Course/Run Course Volunteers: 11:00am May 5th at the Patty Center Transition Area
Volunteer Job Descriptions:
Body Marking
Volunteers will assist on race morning, May 5th, from 10:30 am to 11:30 am with Body Marking which will be held on the Patio of the Patty Center. Body marking helps event personnel, event officials, and photographers identify the race participants during the race. Participants are marked with black magic markers. Volunteers write the participants race number on both arms and on both upper legs.
Timing
Timing will be provided by the use of stop watches. Timing chutes are set up to direct each participant to the correct place. You will also help keep the timing areas clear of spectators. Several volunteers will be needed at the finish line to assist with timing and making sure that the participant number if correct according to the timing sheet. The timing team (2 people) need to make sure they communicate to one another as to what time the lap on the stop what reads and the corresponding athlete.
Transition Area
The Transition area is where all participants keep their bike and additional gear required for their individual race. Bikes will be racked according to where participants want them to be. Before the event, transition area volunteers are busy helping participants find a spot for their bike a and making sure the area is clean of debris. Volunteers should expect to be asked many questions concerning race details. (Where is the prerace meeting? Where is body marking? Where can I find a bike mechanic? Where are the rest rooms?). Any volunteer not knowing the answer to these basic questions should ask Brian or Amber prior to the race. Several transition volunteers will be asked to handle tire pumps for participants to use. You will not be asked to pump up tires. Volunteers will be at both the entrances and exits of the transition area directing race participants on which way to go. The transition area is for race participants only. Spectators will not be allowed to enter the transition area at any time before, during, or after the race.
Swim Course (pool)
Volunteers are needed in the swimming pool area and will be under the supervision of Brian or Amber. Race participants will be seeded according to their estimated swim times. You will be asked to help line up swimmers based on these times. You may be asked to direct participants along the designated route for entering and exiting the swim course. Any swimmer who is in danger or needs to exit the pool should be reported to the certified life guards. Brian or Amber will be able to contact the EMS if necessary. Volunteers will assist in keeping the race course clear of spectators.
Bike Course
On the bike course, volunteers are needed to help give participants directions. You will be asked to position yourself at certain intersections along the bike course and guide bikers to turn or move forward. Police officers will be at the disfunction junction on Campus directing traffic. If there isn’t a Police officer there you will need to watch that participants come to a full stop before proceeding through the stop sign. Personnel from the event will mark broken pavement with orange spray chalk. You will warn race participants of these areas as well as other potential road hazards. Each turn and intersection will be marked with directional signs and with spray chalk on the road surface. Volunteers will help direct participants in and out of the transition area keeping it clear of spectators.
Run Course
Volunteers will direct participants out of the transition area and along the designated run course while keeping the areas clear of spectators. Personnel from the event will mark each turn with brightly colored turn signs and orange spray chalk on the road surface. Volunteers will hand participants cups filled with water at designated water stations on the run course. You will be assigned to pick up cups around the water station during the event and to help with clean up after the race. Event personnel will be responsible for having this area clean and free of trash.
Finish Line/ Refreshments
Volunteers will assist in directing participants to the finish line as they end their race day. Racers will run through a finish line banner held by the volunteers. You will also help with serving refreshments that usually include beverages, fruits, and snacks to participants after the event.
911
Pre-Race Volunteer Meetings:
For Body Markers/Timing/Transition Area/Swim Course Volunteers: 10:00am May 5th at the Patty Center Transition Area
For Bike Course/Run Course Volunteers: 11:00am May 5th at the Patty Center Transition Area
Volunteer Job Descriptions:
Body Marking
Volunteers will assist on race morning, May 5th, from 10:30 am to 11:30 am with Body Marking which will be held on the Patio of the Patty Center. Body marking helps event personnel, event officials, and photographers identify the race participants during the race. Participants are marked with black magic markers. Volunteers write the participants race number on both arms and on both upper legs.
Timing
Timing will be provided by the use of stop watches. Timing chutes are set up to direct each participant to the correct place. You will also help keep the timing areas clear of spectators. Several volunteers will be needed at the finish line to assist with timing and making sure that the participant number if correct according to the timing sheet. The timing team (2 people) need to make sure they communicate to one another as to what time the lap on the stop what reads and the corresponding athlete.
Transition Area
The Transition area is where all participants keep their bike and additional gear required for their individual race. Bikes will be racked according to where participants want them to be. Before the event, transition area volunteers are busy helping participants find a spot for their bike a and making sure the area is clean of debris. Volunteers should expect to be asked many questions concerning race details. (Where is the prerace meeting? Where is body marking? Where can I find a bike mechanic? Where are the rest rooms?). Any volunteer not knowing the answer to these basic questions should ask Brian or Amber prior to the race. Several transition volunteers will be asked to handle tire pumps for participants to use. You will not be asked to pump up tires. Volunteers will be at both the entrances and exits of the transition area directing race participants on which way to go. The transition area is for race participants only. Spectators will not be allowed to enter the transition area at any time before, during, or after the race.
Swim Course (pool)
Volunteers are needed in the swimming pool area and will be under the supervision of Brian or Amber. Race participants will be seeded according to their estimated swim times. You will be asked to help line up swimmers based on these times. You may be asked to direct participants along the designated route for entering and exiting the swim course. Any swimmer who is in danger or needs to exit the pool should be reported to the certified life guards. Brian or Amber will be able to contact the EMS if necessary. Volunteers will assist in keeping the race course clear of spectators.
Bike Course
On the bike course, volunteers are needed to help give participants directions. You will be asked to position yourself at certain intersections along the bike course and guide bikers to turn or move forward. Police officers will be at the disfunction junction on Campus directing traffic. If there isn’t a Police officer there you will need to watch that participants come to a full stop before proceeding through the stop sign. Personnel from the event will mark broken pavement with orange spray chalk. You will warn race participants of these areas as well as other potential road hazards. Each turn and intersection will be marked with directional signs and with spray chalk on the road surface. Volunteers will help direct participants in and out of the transition area keeping it clear of spectators.
Run Course
Volunteers will direct participants out of the transition area and along the designated run course while keeping the areas clear of spectators. Personnel from the event will mark each turn with brightly colored turn signs and orange spray chalk on the road surface. Volunteers will hand participants cups filled with water at designated water stations on the run course. You will be assigned to pick up cups around the water station during the event and to help with clean up after the race. Event personnel will be responsible for having this area clean and free of trash.
Finish Line/ Refreshments
Volunteers will assist in directing participants to the finish line as they end their race day. Racers will run through a finish line banner held by the volunteers. You will also help with serving refreshments that usually include beverages, fruits, and snacks to participants after the event.